How to Write an Invoice That Gets Paid

Step 1: Your business and the client

Put your legal or trading name, address, and contact email. Add the client name and their billing address or email. This answers how to write an invoice at the identity layer.

Step 2: Invoice number and dates

Use a unique invoice number per document. Add issue date and due date so payment terms are obvious.

Step 3: Line items

Each row needs a description, quantity, and unit price. The generator multiplies and sums for you.

Step 4: Tax and total

Enter your tax rate if you charge tax on top of the subtotal. Check local rules with a professional.

Step 5: Payment details

Add bank or payment instructions. See invoice with bank details. Finish in the free invoice generator.

Contractor invoice example