How to Use This Email Signature Generator

Enter your full name, job title, phone number, and email address. Optionally add your company website and a logo image URL (the image must be hosted online and accessible via a public URL). Click Generate signature to create the HTML. Copy the code and paste it into your email client’s signature settings. In Gmail, go to Settings, See all settings, General, and scroll to Signature. In Outlook, go to File, Options, Mail, and Signatures.

Why Use a Professional Email Signature?

An email signature with your name, title, and contact details makes every message look more professional and helps recipients reach you or your team. Adding a logo or social links can reinforce your brand. A well-formatted HTML signature works across Gmail, Outlook, Apple Mail, and most desktop and mobile clients.

Tips for a Good Email Signature

Keep the signature concise: name, title, and one or two ways to contact you are usually enough. Avoid large images so emails load quickly and stay under size limits. Use a simple layout that stays readable on mobile. If you add a logo, use a small, clear image (for example, 120 by 60 pixels) and a reliable URL so it displays for all recipients.

Frequently Asked Questions

Why does my signature look different in Gmail or Outlook? Email clients render HTML differently. This tool generates clean HTML that works in most clients. If something does not display as expected, try simplifying the layout or removing images.

Can I use an image from my computer in my signature? Email signatures need image URLs. Upload your logo to your website or an image host, then use that URL in the generator.

How do I add a clickable link to my signature? The generator creates links from the website and email fields. You can edit the generated HTML to add more links if needed.

Is this signature free to use? Yes. The tool is free with no sign-up. Use the generated signature for personal or business email.